How to add a recurring transaction

Why add a recurring transaction

A recurring transaction is a payment or an income on a schedule: rent, a salary, a subscription, a regular transfer to a savings wallet. You set the schedule once, and every upcoming date is visible in advance.

Without a schedule you have to keep future payments in your head: the wallet has a free balance today, and the rent is due in a week. With a schedule, that date is already in the forecast.

The type is "Expense", "Income", "Transfer" or "Subscription".

How a schedule affects the forecast and the wallet

The future dates of a schedule are visible in the forecast, while the wallet balance changes only with a recorded transaction: an automatic one, a manual one or an imported one.

Internet at €11.50 a month, on the 25th. On November 20, the forecast has the next three dates: November 25, December 25 and January 25, and the wallet balance doesn't change until a transaction is recorded.

How to add a recurring transaction

1. Open the "Recurring" page, click "Add" and choose the type: "Expense", "Income", "Transfer" or "Subscription".
2. Enter a name and an amount, then choose the currency.
3. In the line under the amount, choose the wallet and the frequency, and in the line below choose the category.
4. Set the date of the first payment and, if the end is known, the end date.
5. If needed, turn on "Record on the due date without confirmation", then save.

How to choose between automatic and manual recording

With "Record on the due date without confirmation" on, a transaction is recorded on every scheduled date. This fits rent, a salary and other payments with a known amount and date.

For a bill with a variable amount, manual recording works better: the date stays in the list, and you record the transaction after the bill arrives.

If a date stays without a transaction for more than a week, it is marked "Skipped", and no transaction is created for it automatically.

How to record a payment with a different amount or skip a date

A date with no transaction has the actions "Record transaction", "Use this transaction", "A different amount was charged" and "Skip this date". "Use this transaction" appears when a similar transaction is found in the history.

The insurance is €72, but the bank statement shows €75.60: choose "A different amount was charged" and record the charge with the €75.60 from the statement.

If the payment is already recorded by hand or by import, choose that transaction from the list: it is matched to the payment date, so there is no duplicate. Skip a date when there was no payment this time, and the other dates stay.

How to pause or end a recurring transaction

While paused, a schedule stays out of the forecast and is not deleted. To pause until a date, choose "Pause until" in the card and one of the suggested dates: these are the first days of the next months. You set an open-ended pause with "Pause" in the actions menu of the card, and after "Resume" the schedule is back in the forecast.

End a schedule when no more payments are coming: the recorded transactions stay in the history. You cancel a subscription on the provider's website, and the card has "Open provider website" for that.

When you archive a wallet that has recurring transactions, you choose between "Pause" and "Keep active".

How to find subscriptions and add them from the catalog

On the "Recurring" page, the "Possible subscriptions" block lists payees with three or more charges in six months. Open a suggestion with "Review", and remove one you do not need with "Hide".

If "Review" shows the message "Payment dates are irregular, so this subscription was not added", add the subscription with "Add from catalog" and set how often it repeats. In the catalog, find the service with "Search subscriptions": the name, icon and price are filled in, and you can change the price.

The subscription form has a "Trial until" row. In the "Remind … before the charge" row, set how many days ahead to remind: 3 by default; the "Remind before the charge" toggle turns the reminder on.

Recurring transaction settings

Type

A transfer has two wallets: a source wallet and a destination wallet ("Destination wallet"). A transfer doesn't count as income or spending.

Frequency

The options are "Weekly", "Monthly", "Quarterly", "Yearly" and "Other". With "Other", enter an interval in days, at least 1.

Dates

The start date is required. Add an end date when the payments end on a known day, and not before the start date.

Amount and currency

The amount is in the currency of the future transaction. If the amount currency and the wallet currency differ, choose another wallet or another currency.

Income wallet

For income, the wallet is optional. Without it, the income stays in the combined forecast but is not in the forecast of a specific wallet.

Editing a schedule, budgets and the calendar

Editing a schedule changes the future dates and the forecast, while the transactions already created stay the same. If only one payment differs, fix that transaction instead of the schedule.

If a budget for the same category includes recurring transactions, with a €30 limit and €11.50 for internet, €18.50 is left in the budget, and the forecast counts that amount once.

The recurring calendar shows the current schedule, not actual payments. If an exchange rate is missing, the scheduled totals are unavailable.